Troop 45 Troop Committee Meeting 28 September 2009 The Hanover Boy Scout Troop 45 monthly troop committee meeting was held Monday, 28 September 2009 at the Richard Black Community Center in Hanover. In attendance were Yorke Brown (chairman), Tim Smith (Scoutmaster), Nick Collins (IR), Norma Young (treasurer), Roger Thompson (advancement), and Byron Young (ASM). Yorke called the meeting to order at 7:05 pm. The minutes of the meeting of 22 June were approved as read. (They have since been distributed.) STANDING COMMITTEE AND OFFICER REPORTS Treasurer (Norma Young): Current cash on hand $2,288.74, plus approximately $200 on account at the Scout Shop. The last outstanding items from the canoe trip have been settled. Advancement: Carl's Eagle application is in process. A Board of Review was held three weeks ago with four rank advancements. There is a further BoR scheduled for 7 Oct. The summer merit badges have been processed. There should be plenty of action at the October Parents Night. Scoutmaster (Tim Smith): o Tim gave a brief report on outing activity. o Troop elections are coming up in October. Institutional Representative (Nick Collins): o Nick noted that with the adoption of the new uniform, old uniforms are now available at a 75% discount from the Scout Shop. They will always be approved official wear. Chairman (Yorke Brown): o Yorke reported that he had not attended roundtable. OLD BUSINESS o Adult Training. We discussed a change in strategy and decided to pursue council and district offerings. **Action NHC: Research available training opportunities and make an email announcement. o Yorke reported that Sonya Campbell is on the job as Popcorn Kernel, and was running a good program including promoting order sheets, show and sell, and online sales. She conducted a kickoff as planned and is offering weekly incentives. ** Action TPS: Coordinate a show and sell date with Sonya. o Geason Eagle Court of Honor. The Eagle Court of Honor was held as scheduled on 27 Sep, and came off successfully. We were very pleased that Bill Hammond, president of the Lions Club attended, as did David Pierce, our state representative. As we look forward to Carl's court, Nick suggests that we consider scheduling on a Wednesday evening in order to improve attendance. NEW BUSINESS o Parent's Night. PN is scheduled for 21 October. **Action TPS: Prepare a "Year in Review" slide show for PN. o Parental Participation. We had a general discussion about past parental participation and what to do about it. Tim noted that the "Year in Review" slide show was popular and said he'd publicize it with the expectation that it would draw parents to PN. He also uses the preopening segment to talk to parents about how the program works. Nick suggested that he could show his classic film about the history of Scouting, with the idea that the film could inspire parents to a better appreciation of the program. He agreed to investigate possible dates and venues. **Action NHC: Explore the possibility of a meeting to show his film about B-P and Scouting, and propose a plan. o Cliff Pollard. Cliff Pollard of CRREL has offered to conduct a CPR course and possibly also a first aid program for _serious_ participants. We reached a consensus that an adult CPR course--also open to any truly serious senior Scouts--would be very beneficial, and that we could count on participation from several adult leaders. **Action TPS: Coordinate a CPR and first aid program to be led by Cliff Pollard. o Registration. Registration is upon us again. Yorke said that he would pick up materials at the next roundtable. We do know that dues have increased to $15. A motion was passed that Yorke would work out the process taking into account these principles: 1. The announcement will be clear about the amount required. We will not break out Boys Life, but assume it's part of the program. First Scout in a family is $37, each subsequent Scout from the same family is $25. 2. Registration information and all fees would be due by an appropriate due date. Scouts who do not comply will be dropped from the roster. They can, of course, be reregistered at any later time, after they have made payment. 3. If a Scout attends meetings without registration we will contact the parents and point out that the boy needs to be registered to participate. 4. Yorke and Nick can deal privately and discreetly with any families with special circumstances. No boy should be denied access to the program because of financial need or parental intransigence. **Action YJB: Plan for rechartering. ADJOURNMENT The meeting adjourned at approximately 8:00. The next meeting will be held 26 October. ACTION REVIEW Completed Items **Action TPS: Coordinate with Sonya for a kickoff on 2 Sep. Re: Geason ECoH: **Action YJB: General coordination. **Action YJB: Ask Adina Desaulniers to handle reception. **Action TPS: Commendations. **Action CT: Mailings. Outstanding Items **Action YJB: Find a secretary for the committee. New Items **Action NHC: Research available training opportunities and make an email announcement. **Action TPS: Coordinate a show and sell date with Sonya. **Action TPS: Prepare a "Year in Review" slide show for PN. **Action NHC: Explore the possibility of a meeting to show his film about B-P and Scouting, and propose a plan. **Action TPS: Coordinate a CPR and first aid program to be led by Cliff Pollard. **Action YJB: Plan for rechartering.