Troop 45 Troop Committee Meeting 26 October 2009 The Hanover Boy Scout Troop 45 monthly troop committee meeting was held Monday, 26 October 2009 at the Richard Black Community Center in Hanover. In attendance were Yorke Brown (chairman), Tim Smith (Scoutmaster), Nick Collins (IR), Norma Young (treasurer), Roger Thompson (advancement), and Byron Young (ASM). Yorke called the meeting to order at 7:03 pm. The minutes of the meeting of 28 September were approved as distributed. STANDING COMMITTEE AND OFFICER REPORTS Treasurer (Norma Young): Current cash on hand $2,120.59, plus 42.50 on account at the Scout Shop. The Scout Shop account has been depleted since Norma's $200 deposit earlier in the month. The treasurer paid out a total of $165.15 in expenses for the Geason Eagle Court of Honor. Advancement (Roger Thompson): Carl Tischbein has completed his Eagle board of review. As anticipated, the Parents Night and Court of Honor held 21 October yielded a large number of advancements (accounting for much of the Scout Shop expenditures this month). Scoutmaster (Tim Smith): o Parent's night was held in the Mayer Room at the Howe Library due to a scheduling conflict at the community center. Although it is a little distressing that such a conflict could arise, the Mayer Room is actually a very nice venue for these events. Tim is considering opting for the Mayer Room deliberately in March. o Pioneering Day was rained out, but will be rescheduled soon. o Troop elections were held on schedule and new officers were inducted at Parents Night. Institutional Representative (Nick Collins): No report. Chairman (Yorke Brown): o The big item from roundtable was that Yorke secured our registration packet. We're now ready to proceed with registration. o Yorke also secured Scouting for Food flyers at roundtable, and handed them off to Tim. The procedure is slightly different this year in that we distribute flyers rather than bags. Contributors supply their own bags. The flyers appear to be doorknob hang tags, but do not have holes in them. The boys will have to cut holes for themselves. OLD BUSINESS o Adult Training. Pursuant to his action item for last time, Nick reported that he had determined that information on all council live training offerings is now available on the council website. In addition, a number of courses that were formerly offered live are now online courses available through MyScouting on the national website. After some discussion, Nick agreed to find specific recommended training activities and pass the information on to Yorke to announce by email. **Action NHC: Research available training opportunities and alert Yorke to make an email announcement. o Popcorn. The sales portion of the popcorn drive is complete. The show-and-sell effort netted some $400 in sales. Sonya Campbell continues to conduct the business of the drive. Next step is to place orders. The show-and-sell effort was conducted by two Scouts who made numerous sales, but also received some income in donations. They decided that rather than keeping the donated funds for the troop, they would take advantage of the "Popcorn for the Troops" program sponsored by BSA and Trail's End, and use the donations to send popcorn to US troops serving in Iraq and Afghanistan. Norma suggested that Scouts who sold popcorn should be appropriately recognized at the next parents night. After the entire program is complete, Norma will issue credit slips to Scouts who earned money selling popcorn. o Parent's Night. The parents night came off 21 October as planned, including Tim's preopening presentation to parents and his "Year in Review" slide show. o Parental Participation. We did not conduct a very focused discussion or this topic, although it did come up in other contexts, particularly parents night. The chairman neglected to bring up Nick's project of screening his classic film about the life and legacy of Baden-Powell. o Cliff Pollard. Tim has discussed this opportunity with the older Scouts and has discovered that most of them have received CPR certification by other means, mostly for lifeguarding jobs. Nevertheless, Tim will continue to pursue a one-meeting certification course that will be open to Scouters and senior Scouts. o Rechartering. Yorke has secured the rechartering packet and is ready to proceed with the plan outlined last month. We reviewed the specifics of the plan, and Yorke agreed to start the process with the goal of getting registration fees by Thanksgiving. **Action YJB: Execute the rechartering process. NEW BUSINESS o Toys for Tots. Carrie Brown has volunteered to conduct the Toys for Tots campaign this year. She has suggested that we do two things: 1. Make definite contact with parents so that they understand the campaign fully and can act to insure that every Scout makes an appropriate contribution. 2. On an appropriate troop meeting in December, hold a "Holiday Party" during which the collection of Toys for Tots donations will be a major program element. The committee discussed these ideas and endorsed them. Carrie will coordinate with Tim on setting a date for the party. Carrie will provide refreshments, but asks that the PLC provide other elements of the program. She will take care of other organizational aspects of the project, including getting suggested gift ideas from TfT staff, communicating with parents, and providing refreshements for the party. Norma indicated that she would like to assist Carrie in the effort. **Action TPS: Set a date for the party and ask the PLC to plan the activities. **Action CSB: Coordinate with Tim on the party. Conduct other aspects of the TfT drive. o Scouting for Food. Yorke explained the differences in this year's campaign and handed off the flyers to Tim. The event takes place 7 and 14 November. o Tischbein Eagle court of honor. Yorke has conducted some preliminary discussions with the Tischbein family. They have indicated that they expect to want to delay the court of honor until spring in order to avoid the holidays and maximize the ability of out-of-town family to attend. Yorke relayed the suggestion that we consider scheduling for a Wednesday evening rather than a weekend. ADJOURNMENT The meeting adjourned at 8:00. The next meeting will be held 23 November. ACTION REVIEW Completed Items **Action TPS: Coordinate a show and sell date with Sonya. **Action TPS: Prepare a "Year in Review" slide show for PN. **Action YJB: Plan for rechartering. **Action NHC: Research available training opportunities and make an email announcement. Outstanding Items **Action YJB: Find a secretary for the committee. **Action NHC: Explore the possibility of a meeting to show his film about B-P and Scouting, and propose a plan. **Action TPS: Coordinate a CPR and first aid program to be led by Cliff Pollard. New Items **Action NHC: Research available training opportunities and alert Yorke to make an email announcement. **Action YJB: Execute the rechartering process. **Action TPS: Set a date for the party and ask the PLC to plan the activities. **Action CSB: Coordinate with Tim on the party. Conduct other aspects of the TfT drive.