Troop 45 Troop Committee Meeting 26 January 2009 The Hanover Boy Scout Troop 45 monthly troop committee meeting was held Monday, 26 January 2009 at the Richard Black Community Center in Hanover. In attendance were Yorke Brown (chairman), Tim Smith (Scoutmaster), Norma Young (Treasurer), Nick Collins (IR), and Roger Thompson (Adv). Yorke called the meeting to order at 7:04 pm. The minutes of the meeting of 24 November were approved as distributed. STANDING COMMITTEE AND OFFICER REPORTS Treasurer (Norma Young): Current cash on hand $2,136.17. , plus $208.34 on account at the Scout Shop. The existing popcorn credits of $342.00 have expired and have reverted to the treasury. The treasury has collected a total of $793 in registration fees and dues. The issue of the discrepant camp payment is still not entirely resolved, but Tim says that he can get a credit for the brothers discount not applied. Advancement (Roger Thompson): Numerous merit badges have been earned. Steve Desaulniers completed his Eagle Board of Review Wednesday, 21 Jan. Scoutmaster (Tim Smith): Tim described a discussion with Shawn Elder in which they considered the possibility of combining the Pack and Troop committees. Nick indicated that he had assembled a working Pack committee and that he didn't think combining the two operations would be necessary or very helpful. o We were approached to provide a color guard for a Republican Party public function. Tim declined the offer. The committee agreed that we should not get involved with any activity that could possibly be construed as partisan and should simply "stay away" from all such activities sponsored by a partisan organization no matter how non-political the activity may be. o The PLC has adopted a firm commitment to the philosophy of no outing without a published plan in advance. o Matt Geason has nearly completed his life statement for Eagle. With one more minor revision, he should be finished with all requirements except the Scoutmaster conference. Chairman (Yorke Brown): o Rechartering is complete! The online system has some idiosyncrasies, but it does work, and the deed is done. Institutional Representative (Nick Collins): o Sherry Colfer has agreed to become an Art merit badge counselor. o Nick suggests that we ask Scouts to return any merit badge pamphlets in their possession. o The pack requests that we provide a few Scouts to help out with the Pinewood Derby scheduled for Fri 27 Feb. o The Blue and Gold Dinner, including Crossover will be held Wed 15 Apr. Nick expects 6 Webelos Scouts to cross over. OLD BUSINESS o Tee Shirts. Yorke is still distributing shirts, and keeping appropriate records. We need to determine who has not paid and ask for payment. ** Action YJB: Reconcile accounting on tee shirts. o Tour Permit Compliance. Yorke has started an Excel spreadsheet to implement the driver list. The new form is online and very easy to use. We were in full compliance for the Orange Cove outing. o Adult Training. Nick will organize a training session for Tuesday 10 Feb at 7 pm at the Community Center. o Rechartering. Complete. o Uniforms. After further discussion of the idea of moving toward full uniforming, we passed the following motion: The troop will require all Scouts to wear the uniform consisting of the official trousers, the troop neckerchief, and the official shirt including appropriate patches. The activity uniform will consist of the official "Switchback" trousers and the troop tee shirt appropriate to the season. Tim agreed to develop a program for implementing this resolution with the aim of full compliance by Summer Camp. o National Jambo. Nick made a presentation to the troop on Jamboree participation. NEW BUSINESS No new business. ADJOURNMENT The meeting adjourned at 8:15. The next meeting is scheduled for Monday, 23 February at 7:00 pm. ACTION REVIEW Completed Items **Action YJB: Complete rechartering as a top priority. **Action NHC: Secure details on how to participate in the National Jambo. **Action TPS: Promote Jambo participation by Scouts in the troop. Outstanding Items **Action YJB: Find a secretary for the committee. **Action TPS: Resolve accounting issue on camp payment. **Action NHC: Develop a plan to conduct necessary adult leader training sessions. New Items **Action YJB: Reconcile accounting on tee shirts. **Action TPS: Develop and execute a plan for uniform compliance.