Troop 45 Troop Committee Meeting 24 September 2008 The Hanover Boy Scout Troop 45 monthly troop committee meeting was held Monday, 24 September 2008 at the Richard Black Community Center in Hanover. In attendance were Yorke Brown (chairman), Norma Young (treasurer), Tim Smith (Scoutmaster), Nick Collins (Lions Rep), Roger Thompson (advancement), Caroline Tischbein, and George Desaulniers. Yorke called the meeting to order at 7:02 The minutes of the meeting of 25 Aug were approved as distributed. STANDING COMMITTEE AND OFFICER REPORTS Treasurer (Norma Young): Current cash on hand $3,3796.45 (including $342.00 of popcorn credits), plus $33.74 on account at the Scout Shop. The Shriner game cleanup payment of $300 has been received. The confusion about camp fees is still not entirely resolved, but the theory is that we did not receive the brother credit for two scouts. Tim and Norma will continue to work to resolve this issue. Advancement (Roger Thompson): Yorke asked Roger for a periodic statement about what he's hearing from the Scouts at boards of review. Roger said that the themes are fairly constant: boys like hiking and camping activities, and they don't like confusion and inefficiency in getting through the opening phases of the troop meeting. Scoutmaster (Tim Smith): We've completed our last meeting for the season at Storrs Pond and are back in the Community Center. The new venue of the gym has proved to be helpful in giving us a little more space. Meetings in the new space are going well. Elections for troop officers are coming up this month. Tim will hold TLT once the new officers are selected. Parents night is coming up on 15 October. We've had three accidents during the past month: a burn from a cooking fire at Storrs Pond, a broken arm during a preopening game, and a fall during an interpatrol activity that resulted in a bruised knee but no serious injury. We are working on increasing safety awareness, and making use of the new meeting venue to increase the level of order during troop meetings. The Hanover Scout Event is coming up in October or November. An initial organizational meeting has taken place. This year's event will feature increased participation by the Senior Girl Scouts. The theme will be team skills. The APPC was held. Chairman (Yorke Brown): The August roundtable was quite active: o There is a new Adult Application form and the council requests that we ask anyone who has not completed the form within the last two years to please do so. Yorke distributed forms to those who needed them. o There is a new emphasis on training compliance. o We need to make our annual quality unit commitment, and be prepared to make a commitment for 2009 along with reregistration. o There is a new tour permit form and new emphasis on compliance. Shawn Elder (DE) told Yorke that we must submit a tour permit for any outing that takes us out of our town, and urged a permit for every outing. The new tour permit requires that we have adults trained in hazardous weather on every outing. OLD BUSINESS o Tee Shirts. Nick concluded a deal with the shirt vendor that we would purchase the wrong-color lot at half price, and our next lot would be supplied at cost. Nick said that the vendor could probably supply polyester shirts at $28 each--a very good price. He will attempt to get samples so that we can make a decision about what item to order. Yorke agreed to canvass parents about their willingness to purchase shirts at the $28 price point. **Action YJB: Canvass parents about tee shirts. NEW BUSINESS o Tour Permit Compliance. Nick agreed to find out what the council really expects in the way of tour permit compliance. A motion passed that each outing plan will include an "adult owner" with responsibility for transportation coordination including tour permits. The troop will maintain a list of drivers credentials and vehicle information applicable to the tour permit. Yorke agreed to ask Kevin O'Leary if he would be willing to lead an effort to get a system in place for processing tour permits. **Action NHC: Find out what the actual tour permit compliance requirements are. **Action YJB: Approach Kevin O'Leary about setting up a tour permit process for the troop. o Adult Training. A motion was passed that we should organize the necessary training sessions for adults in the troop. Nick agreed to organize appropriate sessions. Norma agreed to assist. **Action NHC: Develop a plan to conduct necessary adult leader training sessions. o Parents Night. Yorke agreed to put out an annoucement. **Action YJB: Email an announcement about parents night. o Funding for the Hanover Scout Event. At Tim's request, a motion was passed to allocate $100 for the Hanove Scout Event. o Funding of Scout Shop account. At Nick's request, a motion was passed to allocate $300 to the Scout Shop Account. Norma agreed to develop a system for tracking Scout Shop expenditures over time. ADJOURNMENT The meeting adjourned at 8:26. The next meeting is scheduled for Monday, 27 October at 7:00 pm. ACTION REVIEW Completed Items **Action NHC: Work with vendor to correct the problem with the color of shirts he ordered. Outstanding Items **Action YJB: Find a secretary for the committee. **Action TPS: Resolve accounting issue on camp payment. **Action NHC: Investigate pricing and availability of shirts suitable for winter wear. New Items **Action YJB: Canvass parents about tee shirts. **Action NHC: Find out what the actual tour permit compliance requirements are. **Action YJB: Approach Kevin O'Leary about setting up a tour permit process for the troop. **Action NHC: Develop a plan to conduct necessary adult leader training sessions. **Action YJB: Email an announcement about parents night.