Troop 45 Troop Committee Meeting 24 Mar 08 The Hanover Boy Scout Troop 45 monthly troop committee meeting was held Monday, 24 March at the Black Community Center. In attendance were Yorke Brown (chairman), Tim Smith (Scoutmaster), Norma Young (treasurer), Roger Thompson (Adv), Caroline Tischbein, Ned Dwyer, and George Desaulniers. Yorke called the meeting to order at 7:07. The minutes of the meeting of 25 Feb were approved as distributed. STANDING COMMITTEE AND OFFICER REPORTS Treasurer (Norma Young): Current cash on hand $2,614.03 plus $108.60 on account at the Scout shop. Nick is still conducting the cleanup of the popcorn sale, so there have been no new popcorn transactions. Advancement (Roger Thompson): There appears to be a problem with missing advancement records for Billy Kerin and Kevin Dwyer, both of whom transferred into the troop. **Action RBT: Call the council and determine the status of transfer documentation and advancement records. Find out what needs to be done. Roger has determined that the blue cards Yorke brought to the previous meeting have been entered in the council records, and that the council copies should be returned to the district advancement chairman. (Action items complete.) George suggested that it would be useful to advise merit badge counselors of the troop's merit badge procedures. Scoutmaster (Tim Smith): Activities since the last meeting include troop elections, the Patrol Experience (for the Wolf patrol; others are still pending), Nunnemacher Cabin and Scout Ski Day at the Skiway, and Troop Leadership Training (aka JLT) (conducted at Nunnemacher), and parents night. There is still some question as to the timing of crossover due to unavailability of the Community Center on 4 April. Several members expressed the idea that we should take the new Scouts on 9Apr as planned whether the crossover had taken place or not. Tim will urge Mike Campbell to schedule crossover at a time when he can expect the full pack to attend. **Action TPS: Urge Mike Campbell to hold crossover at a time when it will be well attended even if that date is later than 9Apr. Chairman (Yorke Brown): We welcome George Desaulniers as a new member of the committee. Yorke is continuing the search for a new secretary. Yorke reported that at roundtable he discussed defects in the roster with Shawn Elder (DE). There is nothing serious. Shawn indicated that we should forward applications for any adults not appearing on the roster, and not worry about those who appear but are not active. Yorke reports that he is continuing to collect applications as necessary. He submitted a stack at the last RT. OLD BUSINESS o Registration. Nick Collins has completed the task of registration and procuring the current charter roster. Already discussed in chairman's report. This item is closed. o Popcorn. Yorke reported that Nick is still working on selling off the remaining popcorn. o ECoH for Hidde deMuinck. Yorke reported that preparation for the court of honor is complete and that all are looking forward to the event. This item is closed. o Crossover. See discussion during SM report. Tim will pursue this issue. Frank has completed his task to distribute applications and Crossover Information Sheets to new parents. o Parents Meeting: Yorke and Tim have completed their assignment to prepare a letter to parents, and to revise the Parent Information Sheet. The letter, however did not result in a large turnout at parents night. Several members expressed the view that what we will need is more personal contact, and a mailed reminder of the Parents Meeting. **Action CT: Mail a reminder about the parents meeting on 9 Apr. **Action TPS: Call new parents to remind them of the parents meeting. On the other hand, all agreed that Caroline's "Preopening Social" at parents night was very nicely done and added much to the success of the evening. NEW BUSINESS There was no critical new business. Although we still need to continue our discussion of ways to improve the effectiveness of the committee, in view of the lateness of the hour a motion was passed to wait until next month to tackle anything substantial. Yorke observed that the Scoutmaster corps was working on significant revisions to the program and suggested that it might be worthwhile for the committee to wait and see what they came up with before taking any definite action. ADJOURNMENT The meeting adjourned at approximately 8:12. The next meeting is scheduled for Monday, 28 April at 7:00 pm. ACTION REVIEW Completed Items **Action RBT: Call the council office to determine the official status of the badges and make sure they have been recorded. **Action YJB: Following Roger's report, dispose of the blue cards appropriately. **Action NHC: Procure the charter roster. **Action NHC: Try to dispose of remaining popcorn. **Action FAR: Arrange to have transfer applications completed in advance. **Action TPS, YJB: Complete the parent letter and Parent Info Sheet. **Action CT: Call parents to encourage participation at parents night, **Action CT: Organize "Preopening Social." Outstanding Items **Action YJB: Find a secretary for the committee. **Action YJB: Prepare a Troop Resource Survey. New Items **Action RBT: Call the council and determine the status of transfer documentation and advancement records. Find out what needs to be done. **Action TPS: Urge Mike Campbell to hold crossover at a time when it will be well attended even if that date is later than 9Apr. **Action CT: Mail a reminder about the parents meeting on 9 Apr. **Action TPS: Call new parents to remind them of the parents meeting.