Troop 45 Troop Committee Meeting 23 March 2009 The Hanover Boy Scout Troop 45 monthly troop committee meeting was held Monday, 23 March 2009 at the Richard Black Community Center in Hanover. In attendance were Yorke Brown (chairman), Tim Smith (Scoutmaster), Norma Young (treasurer), Roger Thompson (advancement), and Nick Collins (IR). Yorke called the meeting to order at 7:03 pm. The minutes of the meeting of 23 February were approved as distributed. STANDING COMMITTEE AND OFFICER REPORTS Treasurer (Norma Young): Current cash on hand $1,657.88. , plus approximately $110 on account at the Scout Shop. The treasury has now collected a total of $884 in registration fees and dues against registration fees of $1,016.00. o There is still money outstanding from the Nunnemacher outing, but Tim indicated that he believed that Frank Roberts had the money. Norma agreed to call Frank and resolve the issue. **Action NJY: Call Frank Roberts to get Nunnemacher funds deposited to the treasury. o The camp fee discrepancy is still not resolved, but Nick agreed to deal with it personally during an upcoming trip to Manchester. **Action NHC: Address the camp discount discrepancy in person at the council office. Advancement (Roger Thompson): During a recent sitting of the Board of Review, two Scouts complained about cheating during the game. Tim responded that he was aware of the problem and was developing a plan to deal with it by training the PLC to conduct games in a more formal way. o Yorke reported that he has Matt Geason's completed Eagle Scout application in hand. Scoutmaster (Tim Smith): o Troop elections are complete. Ari Brown is the new SPL. o The Nunnemacher Cabin (Scout Ski Day) outing went off as planned, and was largely successful, although there was a problem with not enough food. Tim completed Troop Leader Training on the first night of the outing. o The venture patrol completed a snowy outing to the Beaver Brook Trail on Moosilauke. o The PLC has a campout planned for Black Mountain. Yorke agreed to file a tour permit for this outing. Transportation appears to be well in hand. Institutional Representative (Nick Collins): o Nick reminded us that we need a plan for crossover. He also urged us to distribute troop neckerchiefs and new handbooks to the new Scouts as part of the ceremony. Chairman (Yorke Brown): o There was nothing of note from the March roundtable. OLD BUSINESS o Tee Shirts. Yorke is still distributing shirts, and keeping appropriate records. The accounting still needs to be straightened out, but he and Norma exchanged information and Yorke will notify those who have not paid. o Adult Training. After February's successful training session, we discussed the next move. Nick again volunteered to conduct a new session on BSA Leader Specific Basic Leader Training in Tuesday 7 Apr. (NB: since the meeting, this date has changed to Tuesday 21 Apr. **Action NHC: Conduct Basic Leader Training session. o Uniforms. Tim is executing his plan to implement the full uniform standard. He has told the Scouts to expect to be asked to move to the full uniform this summer. At parents night he plans to discuss the initiative with parents urging everyone to have acquired the full uniform by summer camp. He will be asking all participants in summer camp to be in either the full uniform or the troop activity uniform as appropriate throughout the expedition. o Parents Night. Parent's night is coming up Wed 25 Mar. Due to conflicts with the normal date, Tim and Yorke had agreed to postpone. Tim has completed his action item to ask Shaw Elder to present FOS, but Shawn will not be available. Yorke agreed to secure the materials from Shawn and Nick agreed to find an alternate presenter. **Action YJB: Secure FOS materials from Shawn Elder. **Action NHC: Find an presenter for FOS. Tim agreed to put out a reminder announcement. He indicated that he had no other requests from the committee. **Action TPS: Announce parents night. o Eagle Court of Honor for Steve Desaulniers. Yorke completed his action to announce the date of the court of honor. He is working on a formal invitation and coordinating with the Desaulniers family. He has a meeting scheduled with Adina at the parents night. Tim has the Eagle kit. Nick agreed to procure the commendations. Yorke will continue with planning and put together a task list. **Action NHC: Procure commendations for the Desaulniers ECoH. **Action YJB: Plan the Desaulniers ECoH, coordinating with the family. o Camp Coordinator. Yorke has spoked briefly with Marylou Robinson about the prospect that she might serve as summer camp coordinator. She'd like to talk to Tim about the details of the responsibility before committing. NEW BUSINESS o Registration Accounting. There is still money owed on registration. Norma has given Yorke an accounting of who has and has not paid for registration. Yorke will notify those who still owe money and ask for payment. ** Action YJB: Notify those who have not paid registration and ask for payment. ADJOURNMENT The meeting adjourned at 8:08. The next meeting is scheduled for Monday, 27 April at 7:00 pm. ACTION REVIEW Completed Items **Action TPS: Recruit three Scouts for the Pinewood Derby. **Action TPS: Discuss FOS presentation with Shawn Elder **Action YJB: Alert Roger to the date and the possible need for BoR. **Action YJB: Announce the date for the Desaulniers ECoH. **Action TPS: Resolve accounting issue on camp payment. Outstanding Items **Action YJB: Find a secretary for the committee. **Action YJB: Reconcile accounting on tee shirts. **Action TPS: Develop and execute a plan for uniform compliance. **Action YJB: Prepare a formal invitation for the Desaulniers ECoH. **Action TPS: Recruit a camp coordinator. (Marylou Robinson?) New Items **Action NJY: Call Frank Roberts to get Nunnemacher funds deposited to the treasury. **Action NHC: Address the camp discount discrepancy in person at the council office. **Action NHC: Conduct Basic Leader Training session. (Currently scheduled for 21 Apr.) **Action YJB: Secure FOS materials from Shawn Elder. **Action NHC: Find an presenter for FOS. **Action TPS: Announce parents night. **Action NHC: Procure commendations for the Desaulniers ECoH. **Action YJB: Plan the Desaulniers ECoH, coordinating with the family. ** Action YJB: Notify those who have not paid registration and ask for payment.