Troop 45 Troop Committee Meeting 18 May 2009 The Hanover Boy Scout Troop 45 monthly troop committee meeting was held Monday, 18 May 2009 at the Richard Black Community Center in Hanover. In attendance were Yorke Brown (chairman), Tim Smith (Scoutmaster), Norma Young (treasurer), Roger Thompson (advancement), and Nick Collins (IR), Caroline Tischbein. Yorke called the meeting to order at 7:04 pm. The minutes of the meeting of 27 April were approved as distributed. STANDING COMMITTEE AND OFFICER REPORTS Treasurer (Norma Young): Current cash on hand $2,488.88, plus $202.39 on account at the Scout Shop. The treasury has received payment from ten Scouts to attend camp this summer. o Three more delinquent registration checks have been received. There are still several outstanding. o At this point we are still short two tee shirt payments for shirts actually delivered. Advancement (Roger Thompson): Tim reported that Matt Geason has successfully completed his Eagle board of review. Matt has indicated that he wants to hold his court of honor in September. Tim also noted that Ari Brown needs to push hard for life in order to have time to complete Eagle before he turns eighteen. Scoutmaster (Tim Smith): o MaryLou Robinson has agreed to serve as camp coordinator and has already taken action to get Scouts registered before the camp rates go up. o The troop provided a color guard at the Special Olympics. o We participated in Greenup Day. o The Challenge Hike was successful. o We expect Richard from Omer & Bob's to present a program on biking at the next troop meeting. o We will be participating at Greenup Day 2 May. o We will provide a color guard for the Special Olympics 9 May. Institutional Representative (Nick Collins): Nothing of note to report. Chairman (Yorke Brown): o There was nothing of note from the April roundtable. o Yorke is concerned that there is confusion about which med form will be required for camp--the old form as shown on the DWC website, or the new form that BSA says must be used. Nick agreed to find out what we need to do to comply. **Action NHC: Find out what med form is required for camp. OLD BUSINESS o Tee Shirts. The last round of reminders to families who have not paid for tee shirts netted some results, but there are still two families who have received a shirt but have not paid. Yorke will continue to request payment from them. o Adult Training. No progress on this item. o Uniforms. Tim is executing his plan to implement the full uniform standard. He reports that some scouts have purchased uniforms for camp. o Parents Night. Parent's night is scheduled for 17 Jun at Storrs Pond. The main event will be induction of new Scouts. o Eagle Court of Honor for Steve Desaulniers. Yorke has updated the task list, and most preparation is on schedule. We discussed some issues, such as what VIPs to expect. All known tasks are assigned an in progress. o Camp Coordinator. Marylou Robinson is on the job. o Registration Accounting. Yorke has sent out a second reminder to all those who are delinquent on registration. He and Norma are keeping track of progress. o Camp Registration. Nick has fulfilled his action item to make our reservation and pay the deposit. o Popcorn. Caroline fulfilled her action item to approach Mary Beth Stocken about serving as Popcorn Kernel, but MaryBeth is unable. Yorke agreed to keep looking. **Action YJB: Keep looking for a Popcorn Kernel. NEW BUSINESS There was no new business. ADJOURNMENT The meeting adjourned at approximately 8:00. Not an Eisenhower ten-minute meeting, but close enough. The next meeting is scheduled for Monday, 22 June at 7:00 pm. ACTION REVIEW Completed Items **Action TPS: Recruit a camp coordinator. (Marylou Robinson?) **Action NHC: Procure commendations for the Desaulniers ECoH. **Action NHC: Make camp reservation and pay deposit ($100). **Action CT: Approach Mary Beth Stocken about serving as Popcorn Kernel. Outstanding Items **Action YJB: Find a secretary for the committee. **Action TPS: Develop a training commitment with ASMs. **Action NHC: Conduct the training as appropriate. **Action All: Follow the plan for the ECoH. **Action YJB: Send out another reminder about registration payment. New Items **Action NHC: Find out what med form is required for camp. **Action YJB: Keep looking for a Popcorn Kernel.